Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping

📍 Job Description Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping Location: Latin America (Colombia preferred)Type: Full-Time, RemoteSalary:$1,000 – $4,000 USD / month (based on experience & scope)Reports To: Founder / Managing Partner / Principal About the Role We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S. These are not entry-level VA roles. We work exclusively with senior-level Executive Assistants who have already supported: Field-service founders and operators Managing partners overseeing crews, projects, or multi-job operations You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed. Many of our placements grow into Operations Manager or Chief of Staff roles. What You’ll Be Doing Depending on the client and level, responsibilities may include: Executive Support & Gatekeeping Full ownership of inbox and calendar Priority filtering and decision routing Handling communication on behalf of the executive Managing confidential and sensitive information Field-Service Operations Support Coordinating crews, dispatch, and vendors/contractors Tracking jobs, estimates, and service appointments Organizing maintenance workflows, materials procurement, and follow-ups Supporting project scheduling, client communications, and site coordination Managing stakeholder or client communications (when applicable) Administrative & Financial Coordination Light bookkeeping coordination (QuickBooks, Jobber billing, etc.) Invoice tracking and payment follow-ups Document management (contracts, estimates, warranties) Preparing summaries and reports for leadership Execution & Systems Turning messy requests into completed deliverables Tracking action items, owners, and deadlines Improving workflows and creating SOPs Proactively identifying bottlenecks before they become problems Who We’re Looking For Required Minimum 5+ years supporting founders, executives, or operators Direct experience in HVAC, construction, roofing, landscaping, or field services Fluent English with a near-native accent Exceptional written communication Strong discretion and judgment Comfortable saying “no” and protecting executive time Preferred Experience supporting multiple stakeholders Familiarity with field-service or job management software Experience working with U.S.-based founders or contractors Exposure to scaling businesses or multi-entity structures Why Join Our Network We do not place every assistant — quality over volume Once accepted, you’ll be matched with vetted, high-level clients Long-term roles, not task-based gigs Competitive compensation aligned with senior responsibility Opportunity to grow into Operations Lead or Chief of Staff roles Salary: $1,000 – $4,000 / monthOriginally posted on Himalayas